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MARC BY-LAWS ARTICLE 1 2015-08-28
Purpose:
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To provide the Mohave Amateur Radio Club a window to the world
of amateur radio and its many
diverse opportunities.
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To offer a chance to be represented in a world wide community of
amateur radio operators through operating events, ham fests,
special projects and contests.
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To provide the community with a pool of experienced and trained
amateur radio operators that can provide reliable emergency
communications if the need should arise.
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To offer support and instructional procedures to help promote
good amateur radio operating practices.
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To accommodate individuals wishing to obtain an amateur radio
license or to upgrade their existing license class by providing
amateur radio test sessions.
MARC BY-LAWS ARTCILE II 2015-08-28
Membership:
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Membership is open to anyone regardless of residence, whether
licensed amateur radio operators or unlicensed individuals who
are interested in amateur radio communications.
Individuals wishing to join shall be eligible for
membership without regard to race, creed, sex, or disability.
Membership shall be by application which may be obtained
and submitted at regular club meetings, mailed to the club
address showing on the application, or given to a club officer
for submission at the next meeting.
All applications received will first be published in the
next club newsletter with the exception of an applicant’s
address, phone number, and e-mail address.
This is to permit club members who do not attend meetings
to have knowledge about possible new members and to give them a
chance to voice their opinion, if any, about said applicant.
After newsletter publication all applications will be
presented to the club members in attendance at the next regular
meeting and voted on via a “raise your hands vote”.
A simple majority of those voting will determine
acceptance or rejection.
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Full membership is open to all who hold a valid amateur radio
license and includes all club privileges as well as rights to
hold a club office and to vote for club officers or vote on any
other club matter.
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Associate membership is open to anyone interested in amateur
radio that is not currently licensed in the Amateur Radio
Service. Associate
members are not eligible to hold office or vote for club
officers.
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All new applicants or those filing for membership reinstatement
shall declare on the application form in the space provided that
they are not currently a convicted felon in any jurisdiction of
the USA or its possessions.
Membership is not open to anyone who is currently a
convicted felon.
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All members, existing and those voted into the club shall
designate on their membership application.
Members may only vote on matters presented to them at the
meeting. At no time
may a member vote twice on any issue, matter, or officer
election.
MARC BY-LAWS ARTICLE III 2015-08-28
Officers:
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The officers of the club shall consist of President, Vice-
President, Secretary, Treasurer, Technical Director, Public
Relations/Newsletter Editor Officer, Parliamentarian/Sergeant At
Arms, Web Page Officer.
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The officers of this club with the exceptions of Technical
Director, Public Relations/Newsletter Officer, Web Page Officer
shall be elected for a term of one year by a majority of the
dues paid up members voting and present using a secret written
ballot vote OR thru an e-mail ballot sent to the member with
instructions to complete the ballot and
return it via e-mail no later than the return due date
provided OR by printing a copy of the ballot sent via e-mail and
returning it via US Mail or messenger, following the
instructions given on the ballot including the due date.
The counting of all ballots will be conducted by the club
secretary at the election night membership meeting.
This vote shall be taken at the December meeting with
nominations for club officers to occur at the November meeting.
Those elected shall take office at the January meeting
and their terms will run for twelve months expiring just prior
to the start of the January meeting of the following year.
The Technical Director, Public Relations/Newsletter
Officer, Web Page Officer shall be appointed by the President
and serve at the President’s pleasure.
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Vacancies occurring between elections caused by resignation,
death, abandonment (failing to appear for two consecutive
general membership monthly meetings without prior notification
to the President or other designated club officer), or removal
by the Board of Directors and general membership will be filled
via appointment conducted by the President after the open
position is advertised by all of the following methods.
The vacant position will be a) announced on the next
regularly scheduled club net and b) announced at the next
general membership monthly meeting.
Within ten days after the completion of (a) and (b) above
the President shall choose the club officer replacement who
shall serve until the next election.
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Club officers not fulfilling their duties or violating the Code
of Conduct for club members and officers can be removed from
office or the club.
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Any applicant for a club officer position who is NOT currently
serving on the Board of Directors shall complete the New Officer
Questionaire answering all questions truthfully and submit the
completed form to the President no later than the date on which
nominations for officer positions are complete.
This form is designed to share information about the
nominee to assist the membership in deciding if the nominee is
appropriate for the position.
Anyone who has been removed from a club officer position
as the result of misconduct in any amateur radio club or
organization OR who has resigned their position because of
misconduct is NOT eligible for a Board membership in the MARC.
MARC BY-LAWS ARTICLE IV 2015-08-28
Duties Of Officers:
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The President shall preside at all meetings of the Kingman Club
and conduct them according to the by-laws.
He/She shall enforce and abide by the club constitution
and by-laws, decide all questions of order, sign all official or
legal documents adopted by the club and perform all other duties
pertaining to the Office of Club President.
He/she shall fill any vacant officer positions caused by
death, resignation, removal, or abandonment via appointment.
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The Vice-President shall organize club activities, plan and
recommend contests that advance club member interests.
Any planned activity or contest shall be reviewed by the
Club President and voted upon by the general membership (simple
majority prevails) prior to the start of said activity or
contest. The
Vice-President shall perform any other duties as requested by
the Club President.
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The Secretary will maintain a set of minutes for each club
meeting of the Kingman Club and furnish a copy, written or
electronic to the Club President prior to the start of the next
Kingman Club meeting.
This officer shall keep a list of Kingman Club members
based upon information furnished by the Club President and
Treasurer. The
Secretary shall assist the Club President in correspondence and
other written activity as requested.
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The Treasurer shall handle all financial records of the Kingman
Club and maintain an accurate accounting of all income and
expenses. A summary
of all income and expenses shall be read at each Kingman Club
meeting. This person
shall read all new and reinstatement member applications at each
Kingman Club meeting and will be responsible for collecting dues
from members as necessary, pay any bills as directed by the Club
President, issue receipts for money collected and perform other
duties as requested by the President.
Additionally, at club events the Treasurer will operate
as the sole cashier for monetary transactions unless another
person(s) has/have been delegated this specific duty by the
Treasurer or President.
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The Parliamentarian/Sergeant At Arms shall keep the club
constitution and by-laws and have those documents with him/her
at every meeting of the Kingman Club.
He/she will note any amendments, changes and additions on
said documents and shall permit them to be reviewed by members
upon request. He/she
shall assist the presiding officer in maintaining good order
during the Kingman Club meetings and perform other duties as
requested by the President.
Also, this officer will greet members and visitors unless
this task is assigned to another club officer.
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The Public Relations/Newsletter Officer shall be responsible for
performing specified duties as requested by the President that
help to promote the club.
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The Technical Director shall be responsible for installing and
maintaining all club
radio equipment and performing other related duties as
determined by the President.
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The Web Page Officer shall create and publish a monthly
newsletter and maintain the club web pages and perform related
duties as assigned by the President.
MARC
BY-LAWS ARTICLE V 2015-08-28
Board of Directors:
The Board of Directors shall meet at a time and place so directed by
the Presiding officer, normally the President or in his absence, a
pre-designated member of the Board.
The Board of Directors shall consist of the officers of the
Mohave Amateur Radio Club.
MARC
BY-LAWS ARTICLE VI 2015-08-28
Trustee/Sponsor(s):
The Trustee/Sponsor(s) shall be responsible for all licensing and
operational matters with respect to all of the communications
equipment owned by the Mohave Amateur Radio Club.
This individual shall hold an Amateur Extra Class license to
ensure full operating privileges.
MARC
BY-LAWS ARTICLE VII 2015-08-28
Meetings:
Regular meetings of the Kingman Club shall be held on the first
Tuesday of each calendar month at 1900 hours at the Kingman Regional
Medical Center, 3269 Stockton Hill Rd., Kingman, AZ or at such a
time and place as determined by the Board of Directors.
If the permanent location changes, this article shall be
updated within 60 days of said change.
MARC
BY-LAWS ARTICLE VIII 2015-08-28
Dues:
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Dues for the membership year will be set at the September
meeting. Any change
in annual dues must be voted on by the attending members.
Any member whose dues are three months in arrears shall
be dropped for non-payment of dues.
Reinstatement as a member may be accomplished by
completing a membership application and submitting it to the
club subject to the same approval process that new members are
subject to. Dues
collected from a member cover the period of membership which
begins on the date an applicant is voted in as a member and run
thru the month of August.
At the end of that period the renewal dues amount will be
adjusted to whatever amount is in effect for annual member dues.
Members may pay for only one membership year at a time
with the exception of an applicant who is voted in during any
month other than September in which case shall pay 1/12th
of the current yearly dues for each month from time of
acceptance into the club thru next August.
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A Life Membership option shall be made available to members.
Said membership shall be granted to any member who pays
ten times the current yearly membership fee in one payment (no
installment payments).
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Honorary Life Membership shall be granted to any club member who
has performed outstanding work for the betterment of the MARC.
The MARC Board of Directors via vote will determine if a
member shall be granted this membership class.
Such person need not pay annual dues and may not vote for
officers or hold office if he/she has paid no dues while in this
membership category.
MARC
BY-LAWS ARTICLE IX 2015-08-28
Assistance:
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The club via a designated Public Relations and Operating
Committee will provide technical advice to members concerning
equipment design and operation, and uniform practice of club
member stations. The
club shall also maintain a program to foster and guide public
relations in the community.
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The Public Relations and Operating Committee shall consist of
members from the local amateur radio community and will be
appointed by the club Trustee/Sponsor and approved by the
President. In the
event of complaints against members, this committee will assist
the member to correct the problem.
MARC
BY-LAWS ARTICLE X 2015-08-28
Amendments:
The constitution or by-laws may be amended by a majority vote of the
members present. Proposals for amendments shall be submitted in
writing at a regular meeting and will be published in a newsletter
prior to being voted on at the next regular meeting.
MARC
BY-LAWS ARTICLE XI 2015-08-28
Violations and the Code of Conduct:
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Violations: Members
are responsible for knowing and abiding by the appropriate FCC
rules and regulations as well as generally accepted amateur
radio etiquette including the ARRL voluntary band plans.
Repeated violations of these items will result in
suspension of operating privileges of club equipment.
The Board of Directors will determine if violations have
occurred and possess sole authority via a majority vote of the
officers voting via secret ballot to suspend a member’s
operating privileges of club equipment.
The period of suspension is to be determined by the
Board.
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Code of Conduct: The
Code of Conduct is designed to put club members on notice as to
the types of conduct that are not acceptable and will be grounds
for removal from club membership.
The following are prohibited activities:
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Willful misrepresentation of material facts & statements by a
club officer involving the officer’s duties and
responsibilities.
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Any theft or embezzlement of club property or another club
member’s property.
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Frequent use of foul or improper language at any club event,
activity, or meeting.
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Any willful and unlawful destruction of club or a club member’s
property.
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Any act of fraud against the club or a club member.
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Any behavior that disrupts a club event, meeting, or activity.
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Willful participation in any activity that brings discredit upon
the club.
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The commission of any crime during any club event, activity, or
meeting.
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Willful misrepresentation of material facts & statements by any
club member involving the filing or submission of any form
including but not limited to a membership application and a
Board of Directors Nominee Background Information Form.
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A club officer not fulfilling his/her duty
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Code of Conduct Due Process Procedure:
Violations of the Code of Conduct will be handled as
follows. Upon receipt of a possible violation the Board of
Directors will appoint a committee of three members not
connected to the allegation(s) or parties involved, who are in
good standing to investigate the alleged violations. The
committee will report back to the Board of Directors with a
statement as to whether the allegation(s) appear to be valid or
not. If the
allegations appear to be valid the committee members will make a
presentation calling witnesses and presenting evidence if deeded
necessary. This
presentation will be made at a general membership scheduled
monthly meeting. The
accused club member will be given an opportunity to make a
presentation at this meeting, calling any witnesses and
presenting evidence if he/she deems it appropriate.
A presiding officer from the Board will attempt to
maintain order during this proceeding.
Afterwards, all members present may cast a secret ballot
to either remove or retain the accused member from the club.
If the accused is a club officer those voting must decide
if the officer should be removed from the Board of Directors and
if he/she should be removed from the club as a member.
A simple majority of those voting will determine the
outcome. Removal is
effective immediately if applicable.
MARC
BY-LAWS ARTICLE XII 2015-08-28
Disputes between Club Members:
If two or more club members have a dispute concerning ham radio they
may seek an arbitration hearing by approaching the club President
who MAY, if he/she elects, appoint a panel of three club members to
handle the dispute. The
hearing may be held in private if all parties of the dispute agree.
The decision of the panel shall be by majority vote.
This decision shall be an advisory one ONLY and is NOT a
legal decision. The only
goal of this process is to hopefully solve the problem at hand.
MARC
BY-LAWS ARTICLE XIII 2015-08-28
Club Officer Eligibility:
Any club member that wishes to run for a club officer elected
position must be a member in good standing (dues paid up) for the
twelve month period prior to the month that nominations for elected
positions are accepted.
Additionally, such member must have physically attended at least
eight of the last twelve general membership meetings held prior to
the month that nominations for elected positions are accepted.
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